The shareholders of AcadeMedia AB (publ) are summoned to the annual shareholders’ meeting on Thursday 22 November 2018 at 3 p.m. at City Conference Center, Folkets Hus, Barnhusgatan 12-14, Stockholm. Registration starts at 2 p.m.
Shareholders who wish to attend the annual shareholders’ meeting must
- be registered in the share register maintained by Euroclear Sweden AB on Friday 16 November 2018, and must also
- notify the company of their intention to attend the meeting, no later than Friday 16 November 2018.
The notification must be made in writing by post to AcadeMedia AB (publ), c/o Euroclear Sweden, ”Årsstämma”, Box 191, 101 23 Stockholm, or by telephone +46 (0)8 402 92 17, weekdays between 9 a.m. and 4 p.m. Shareholders who are physical persons may also make their notification on-line via the company webpage, https://corporate.academedia.se/en/. The notification must state the shareholder’s name, personal identity number/registration number, shareholding, address, day time telephone number and information about the attendance of any assistants (maximum two) and, if applicable, information about any proxies. Information submitted in connection with the notification will be computerised and used exclusively for the annual shareholders’ meeting. See below for additional information on the processing of personal data.
Shareholders represented by proxy must submit a dated power of attorney. If the power of attorney is executed by a legal person a certified copy of the certificate of registration or equivalent should be attached. The power of attorney and the certificate of registration may not be older than one year, however, the power of attorney may be older provided that the power of attorney according to its wording is valid for a longer period, although, not more than five years. The original power of attorney and the certificate of registration should be sent to the company at the address mentioned above well in advance of the shareholders’ meeting. A proxy form is available at https://corporate.academedia.se/en/ and will also be sent to shareholders who so request and state their postal address.
Shareholders whose shares are registered in the name of a nominee through a bank or a securities institution must re-register their shares in their own names in order to be entitled to attend the shareholders’ meeting. Such registration, which may be temporary, must be duly effected in the share register maintained by Euroclear Sweden AB on Friday 16 November 2018, and the shareholders must therefore advise their nominees well in advance of this date.
As per the date of this notice there are a total of 105,138,885 ordinary shares outstanding for the company that entitle to one vote per share at the shareholders’ meeting. Further, the company holds 325,000 own shares of series C, which entitle to one tenth of a vote per share which cannot be represented at the shareholders’ meeting. Thus, there are a total of 105,463,885 shares and 105,171,385 votes in the company, of which 105,138,885 shares and votes can be represented at the annual shareholders’ meeting.
The nomination committee of AcadeMedia AB (publ), consisting of Rune Andersson (Mellby Gård and the chairman of the nomination committee), Anders Bülow (chairman of the board of directors, co-opted), Erik Durhan (Nordea Fonder) and Ulrika Danielson (Andra AP-fonden) proposes the following:
Presentations of the individuals proposed for re-election are available at https://corporate.academedia.se/en/ under Board of Directors - Composition.
The board of directors proposes that there shall be no dividend for the business year 2017/2018 and that the results of the company shall be carried forward.
The nomination committee proposes that the current principles for appointing the nomination committee shall be left unchanged for 2018/2019. The principles are the following:
The nomination committee shall comprise one representative for each of the three largest shareholders based on ownership of the company as per the end of the financial year’s third quarter as it appears in Euroclear’s ownership list. The chairman of the board shall be a co-opted member (sw. adjungerad). Should one of the three largest shareholders refrain from appointing a representative to the nomination committee, the right shall pass to the shareholder that, excluding these three shareholders, has the largest shareholding in the company. The chairman of the board of directors shall convene the nomination committee. The chairman of the nomination committee shall be the member representing the largest shareholder, unless the nomination committee unanimously appoints another member.
If the shareholder that appointed a member of the nomination committee is no longer one of the three largest shareholders and the change occurs after the end of the third quarter but not later than 31 August, the member appointed by such owner shall offer to leave the committee and the shareholder that has become one of the three largest shareholders has the right to appoint a representative to the committee. In the event that a member leaves the nomination committee before its work is completed, the shareholder who appointed the member shall appoint a new member. If this shareholder is no longer one of the three largest shareholders, a new member is appointed according to the above procedure. Shareholders who have appointed a representative to the nomination committee have the right to dismiss such member and appoint a new representative as a member of the committee.
Changes in the nomination committee’s composition shall be announced immediately. The nomination committee’s term of office shall extend until a new nomination committee is appointed.
The nomination committee shall perform the duty of the nomination committee in accordance with the Swedish corporate governance code.
The board of directors proposes that the current guidelines for remuneration to senior executives be left unchanged for 2018/19, which are those described below.
The guidelines apply to agreements entered into following the resolution of the annual shareholders’ meeting and also where amendments are made to existing agreements after such point in time. For information on remuneration paid to senior executives, please see the annual report 2017/2018.
The guidelines are the following:
AcadeMedia shall offer remuneration in accordance with market practice which enables the recruitment and retention of qualified senior executives. Remuneration within AcadeMedia shall be based on principles of performance, competitiveness and fairness.
Senior executives include the CEO and the other members of group management. The remuneration to senior executives may consist of fixed remuneration, variable remuneration, share and share-price related incentive programs, pension and other benefits. If local conditions justify variations in the remuneration principles, such variations may occur.
The fixed remuneration shall reflect the individual’s responsibility and experience level and shall be reviewed annually. Senior executives may be offered variable remunerations. Variable remuneration paid in cash may not exceed 50 percent of the annual fixed remuneration. Variable remuneration shall be tied to predetermined and measurable criteria, designed with the aim of promoting the company’s long-term value creation.
Share and share-price related incentive programs shall, if resolved on, be decided by the shareholders’ meeting. Pension will, where possible, be premium-based. For the CEO and other executive managers, the premium may, in situations where premium-based pension is applicable amount to a maximum of 30 percent of the fixed salary. The board of directors is entitled to, notwithstanding the above, offer other solutions which, in terms of cost, are equivalent to the above.
Between the company and the CEO, the notice period shall be 12 months upon notice by the company. Upon notice by the CEO, the notice period is six months or, alternatively, 12 months if the CEO intends to take new employment in a company engaged in a competing business. For other senior executives, notice periods of four to 12 months apply. During the notice period, normal salaries shall be paid. Upon notice by the company, the CEO shall be entitled to a severance pay corresponding to 12 months’ salary. Other senior executives may, upon being given notice by the company, be entitled to severance pay of up to 12 months’ salary. The severance pay is not vacation or pension qualifying and is normally deductible against future employment income received during the period when severance pay is paid.
Senior executives may be awarded other customary benefits, such as company car, company health care etc. Such other benefits shall not constitute a substantial part of the total remuneration.
To the extent a board member conducts work for the company, in addition to the board work, consulting fees and other compensation for such work may be payable.
The board of directors is entitled to deviate from the guidelines if the board of directors, in a certain case, determines that there are reasonable motives for the deviation.
The Board of Directors of AcadeMedia AB (publ) proposes that the Annual General Meeting resolves on the implementation of a long-term incentive program for employees in the AcadeMedia Group including the issue of convertible bonds (”Convertible Program 2019/2023”) on the following main terms and conditions.
The Board of Directors proposes that the Annual General Meeting resolves that:
The subscription price of the convertibles shall correspond to market value according to established principles of valuation.
The Board of Directors or anyone appointed by the Board of Directors shall be authorised to make such minor changes to the resolution by the general meeting to issue convertible bonds as may be deemed necessary in connection with registration at the Swedish Companies Registration Office (Sw: Bolagsverket) and Euroclear Sweden AB.
The reasons for deviation from the shareholders’ preferential rights are that AcadeMedia AB wishes to introduce a convertible program intended for employees within the AcadeMedia Group, whereby they will be offered the opportunity to take part in a value increase of the company and the company’s share. A personal long-term ownership among the employees is expected to promote the interest in the company’s development and results, as well as in the company’s share price development, and to increase motivation and a continued company loyalty over the coming years.
The company shall, in connection with the allocation of the convertible bonds to the participants in the program, and with certain exceptions, reserve a pre-emption right regarding the convertible bonds if the participant’s indefinite employment agreement with a company within the group is terminated or if the participant wishes to transfer its convertible bonds before they can be converted.
Principles for allotment
The allocation of the convertible bonds shall be effected by the Board in accordance with the below principles. A participant is entitled to subscribe for the Base Amount or a larger nominal amount up to the maximum amount set out below (“Larger Amount”). The participants can choose to subscribe for a lower nominal amount than the Base Amount, however not lower than SEK 5,000 or multiple thereof.
Regarding participants in other countries than Sweden, it is implied that, in the opinion of the Board, participation can take place with reasonable administrative and financial efforts.
Assuming that the CEO subscribes for and is allotted the maximum Larger Amount and that the cap amount of 230 per cent of the volume-weighted average price for the company’s ordinary share during the period 1 February 2019 up to and including 7 February 2019 is reached, the maximum profit for the CEO will amount to approximately SEK 1,650,000. Under the same conditions as above, the maximum profit per person will amount to approximately SEK 1,100,000 for members of the Group Management.
Principles for allocation in case of oversubscription
In case subscription is made with an amount in total exceeding SEK 152,100,000 (or such lower amount as may be the result of a reduction in order to bring the maximum dilution to 3.0 percent in accordance with what is stated below), the total allocation shall be reduced to bring the maximum nominal amount to SEK 152,100,000 (or such lower amount as may be the result of a reduction in order to bring the maximum dilution to 3.0 percent). Such reduction and allocation will be made in accordance with the principles set forth below.
Allotment shall first be made to the subscribers with the Base Amount or the lower amount (minimum SEK 5,000) offered in accordance with the principles for allotment. Any remaining convertibles will be allocated between participants who have subscribed for a Larger Amount in equal rates of SEK 5,000 per person firstly within the lowest category according to the above until all participants within this category have received the number of convertibles corresponding to the Larger Amount that the respective participant has wished to subscribe for, thereafter the convertibles will be allocated in equal rates of SEK 5,000 per person within the second-lowest category according to the above until all participants within this category have received the number of convertibles corresponding to the Larger Amount that the respective participant has wished to subscribe for, etc. If the Base Amounts subscribed for in aggregate exceed the total nominal amount of the convertible bonds reduction will be made pro rata in proportion to the Base Amount subscribed for by each participant.
Dilution and effect on key ratios
The increase of AcadeMedia’s share capital will at full subscription and conversion of the convertible bonds, respectively, based on a conversion price of SEK 57 (corresponding to 120 percent of SEK 47.50), amount to approximately SEK 2,668,400 based on a quota value of SEK 1 per share, which, at full conversion of the convertible bonds, corresponds to a dilution of approximately 2.5 percent of the share capital.
In case the conversion rate at the time of issue should, with the application of the above mentioned calculation principles and applicable stock exchange, be set at a value that would bring a dilution after full conversion of more than 3.0 percent of the share capital, the maximum amount of the loan shall be reduced to bring the maximum dilution to 3.0 percent (provided however that the maximum dilution may be larger than 3.0 percent due to a later recalculation of the conversion price as per the terms for the convertible bonds). This entails that AcadeMedia AB’s share capital at full subscription and conversion of the convertible bonds may increase not more than SEK 3,163,916 (however, a later recalculation of the conversion price as per the terms for the convertible bonds may cause the maximum dilution to be larger than 3.0 percent and a larger increase of the share capital). The proposed convertibles will cause the earnings per share to change in direct opposite proportion to the change in the number of shares conversion results in (the dilution). Since the dilution of the share capital under the terms and conditions can never exceed 3.0 percent, the earnings per share can never decrease by more than 3.0 percent at full conversion.
Taking into account shares that may be issued in accordance with previously implemented incentive programs in the form of a share matching program and a warrant program in the company and in accordance with this proposal, the dilution effect is maximum 3.8 percent.
Preparation of the proposal
The convertible program has been prepared by the Remuneration Committee and the Board with advise from external experts. The proposal has been resolved upon by the Board. The CEO has not participated in the preparation of the proposal.
Costs for the convertible program
The convertible bonds will be issued at market value. The financial costs for the program therefore consist of the interest rate on the convertible bonds which cannot amount to more than the interest rate multiplied by the maximum amount SEK 152,100,000. At an interest rate on the convertible bonds of 3.85 percent, the interest rate costs are, at full subscription, estimated to amount to approximately MSEK 6 per year. The costs pertaining to fees and administration costs to external advisors and banks are estimated to amount to less than MSEK 1.5 during the course of the program. If the convertible bonds are converted, the effect on the accounts of the shares subscribed for will be accounted for against equity capital. In addition, the company may be charged minor costs for social security contributions for certain participants in other countries than Sweden which then will be accounted for in the income statement. The size of these depends on AcadeMedia’s future share price and cannot be estimated. No social security contributions will be incurred for participants in Sweden. Other than that, the Convertible Program 2019/2023 is not expected to entail any significant costs for the company.
Other incentive programs
Please refer to the company’s Annual Report 2016/2017, note 5, for a compilation of the company’s other incentive programs. In addition to the programs described therein, there are no other incentive programs in AcadeMedia AB.
The board of directors proposes that the annual shareholders’ meeting authorises the board to resolve, at one or several occasions and for the time period until the end of the next annual shareholders’ meeting, to increase the company’s share capital by new issues of ordinary shares, to the extent that it corresponds to a dilution of not more than 5 percent of the number of shares outstanding at the time of the shareholders’ meeting’s resolution on the proposed authorisation, after full exercise of the proposed authorisation.
New issues of ordinary shares may be made with or without deviation from the shareholders’ preferential rights and with or without provisions for contribution in kind, set-off or other conditions. The purpose of the authorisation is to increase the financial flexibility of the company and the acting scope of the board. Should the board resolve on an issue with deviation from the shareholders’ preferential rights, the reason for this must be to provide the company with new owners of strategic importance or in connection with acquisition agreements, or, alternatively, to raise capital for such acquisitions. Upon such deviation from the shareholders’ preferential rights, the new issue shall be made at market terms and conditions. This authorisation to issue new shares may not be used for incentive programs in the company.
The CEO is authorised to make such minor adjustments to this resolution that may be necessary in connection with the registration of the authorisation.
Resolution in accordance with item 17 above requires approval of at least nine tenths (9/10) of the shares represented and votes cast at the shareholders’ meeting. Resolution in accordance with item 18 above requires approval of at least two thirds (2/3) of the shares represented and votes cast at the shareholders’ meeting.
The shareholders are reminded of their right to require information in accordance with Chapter 7 Section 32 of the Swedish Companies Act. The annual report and the auditor’s report for the financial year 2017/2018, and other documentation for resolutions, including the statement from the auditor pursuant to Chapter 8 Section 54 of the Swedish Companies Act and the terms and conditions of the convertibles proposed by the board of directors under item 17 will be available to the shareholders for inspection at the company’s office at Adolf Fredriks Kyrkogata 2, SE-101 24 Stockholm and on the company’s webpage https://corporate.academedia.se/en/, at the latest on 1 November 2018, and will be sent to shareholders who so request and state their postal address.
For information on how your personal data is processed, see the integrity policy that is available at Euroclear’s webpage www.euroclear.com/dam/ESw/Legal/Privacy-notice-bolagsstammor-engelska.pdf.
This is a non-official translation of the Swedish original wording. In case of differences between the English translation and the Swedish original, the Swedish text shall prevail.
Stockholm, October 2018
AcadeMedia AB (publ)
The board of directors
 The annual shareholders’ meeting 2017 resolved that a fee of SEK 2,500,000 should be paid to the members of the board of directors for 2017/2018. If the annual shareholders’ meeting 2018 resolves in accordance with the nomination committee’s proposal for a retroactive fee of SEK 250,000 to be paid to the members of the quality committee for their work during 2017/2018, the total fee to the board of directors for 2017/2018 will amount to SEK 2,750,000.
 The conditions may deviate in certain cases where members of the senior executives have joined the group in connection with acquisitions.